Site Coordinator

Milton - On Site Trailer

Site COORDINATOR

Construction Duties & Responsibilities:

• Reports to the Site Superintendent and Director, Field Operations.

• Ensure all Quality Control 1 deficiencies are rectified within 5 business days and prior to insulation (when weather permits).

• Ensure all Quality Control 4 deficiencies are rectified prior to (OWT) Orientation Walkthrough (i.e., PDI).

• Ensure all OWT deficiencies are rectified within 5 business days or prior to closing.

• Sign off/update deficiencies on computer system daily.

• Sign off all completed Work Orders within 24 hours of them being completed.

• Input Construction Priority Stages in WIntegrate as required.

• Respond to Customer Care requests and enquiries within 24 hours.

• Issue Completion Slips and update Completion Slips Book and Monitor Trade Checklists.

• Issue Field Purchase Orders as directed by the Site Superintendent or Director, Field Operations.

• Issue Back Charge and Damage Notifications as directed.

• Assist Site Superintendent with scheduling, emails, phone calls, printing, photocopying, inspections, etc.

• Print Trade Extras, Blacklines, and Checklists from WIntegrate as required.

• Return all phone calls and answer emails in a timely manner.

• Attend and actively participate in monthly Site Coordination Meetings.

• Schedule and take minutes of Site Team Meetings.

• Complete Footing Reports and distribute them twice a week.

• Filing as required and requested.

• Print and distribute late extra’s and clarifications for Design Center

• Order material and supplies for site. (After informing office and getting Approval from Director of Field Operations)

• Order and track rental equipment – email Director of field operations and Senior Project Cooniantor – what the item is and what lots it’s for.  Apon approval, order the equipment.

• Maintain and updating Health & Safety Board in Trailer.

• Ensure trades Safety Manual & Form 1000 are current and kept in trailer.

• Prepare weekly mail bag and ensure proper back-up is included.

• Assist in scheduling Director, Field Operations calendar for a specific site and follow-up appointments and take minutes of meetings with trades.

• Maintain a clean and organize site trailer.

• Any other duties and tasks that may be required by the Director, Field Operations and Chief Operating Officer.

• Enter QC99's as required.

• Order hot water tanks

• Order Civic Stone Addresses and furnaces

• Book commissioning of hot water tanks and furnaces

• Print Tracker report on a weekly basis.

• Submit timesheets together with weekly Attendance Report to Head Office every Monday

Service Duties & Responsibilities:

• Reports to the Director, Field Operations.

• Follow up on trades after-service appointments to ensure the work is completed. Updates to be sent to the trades on a weekly basis.  If the trade did not attend or the work was not completed on the service date, the appointment is to be rescheduled.

• Print Tarion Warranty Forms and any conciliation requests from the Tarion portal daily.  With regards to conciliation requests, follow up with the Director, Field Operations on any issues reported.

• Check in Tarion Portal daily and immediately follow up on any issues reported. Update the Director, Field Operations of all the issues.

• Print the Investigative Work Sheet.

• Schedule Sundial’s designated inspector to review all items listed on Tarion warranty forms within 5 days of receiving and entering their calendar.

• Sign off items that were deemed not warranted, special seasonal etc. in WIntegrate.  

• Create work orders to be issued to trades within 24 hours after pre-inspection.

• Schedule and coordinate trade/service date with the homeowner.

• Schedule Sundial Service Technician appointments by entering in Service designated calendar.

• Sign off all completed work orders in WIntegrate from the trades and Service Technician within 24 hours of them being completed.

• Run Outstanding Deficiencies Over 30 Day Service report on the 28th of each month and complete Cheque Hold List.

• Respond to Service Technician’s enquiries within 24 hours.

• Respond to homeowners’ enquiries within 24 hours.

• When homeowners update their information, send the information to head office so it can be updated in WIntegrate.

• Schedule Service Technician/s on a weekly basis to complete deficiencies in Model Home(s) and Sales Office.  Keep a log and report to Director, Field Operations of any items that need attention.

• Issue Field Purchase Orders as directed by the Director, Field Operations.

• Issue Back Charge Notifications to trades as directed.

• Return all phone calls and answer emails in a timely manner.

• Write letters to homeowners concerning warrantable and non-warrantable issues when required.  All letters must be in accordance with our company’s standards.  Letters MUST be approved by head office prior to being sent.

• Attend and actively participate in monthly Site Coordination and Team Meetings.

• Filing as required and requested.

• Assist in scheduling Director, Field Operations calendar for a specific site and follow-up on appointments.

• Any other duties and tasks that may be required by the Director, Field Operations and Chief Operating Officer.

Salary Range: $60k-$65k

The final salary for positions is determined by the candidate's skills, experience, qualifications, and work location. Our client is committed to offering competitive compensation and adheres to relevant pay transparency legislation.

Date Posted

2026-09-04

How to Apply

• Please send your resume in confidence to nchapman@nlcrecruiting.ca